Fraser & Neave Holdings Bhd Annual Report 2021

MODE OF MEETING 1. As a precautionary measure to contain the spread of the COVID-19 pandemic and safeguard the health and safety of shareholders and all participants, Fraser & Neave Holdings Bhd (“ F&NHB ” or “ the Company ”) will continue to leverage on technology to conduct the 60 th Annual General Meeting (“ AGM ”). The 60 th AGM of F&NHB will be conducted virtually with proceedings of the AGM being streamed live from the broadcast venue on the date and time as set out below: Day, Date and Time of meeting: Monday, 17 January 2022 at 10.00 a.m. Broadcast venue: Auditorium, Level 3A, Menara Symphony, No. 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200, Petaling Jaya, Selangor Darul Ehsan, Malaysia 2. Shareholders will be able to access and participate in the proceedings through Remote Participation and Electronic Voting facilities (“ RPEV facilities ”), which will be made available on the online portal of Boardroom Share Registrars Sdn Bhd at https://meeting.boardroomlimited.my (Domain Registration No. with MYNIC–D6A357657) . 3. The broadcast venue is only meant to facilitate the conduct of the virtual AGM. No shareholder or proxy shall be physically admitted to the broadcast venue on the day of the AGM . ENTITLEMENT TO PARTICIPATE AND VOTE REMOTELY 1. A shareholder whose name appears on the Record of Depositors as at Friday, 7 January 2022 shall be eligible to participate in the meeting or appoint proxy(ies) to participate on his/her behalf. 2. If a shareholder is unable to participate at the AGM, he/she may also appoint the Chairman of the meeting as his/her proxy and indicate the voting instructions in the Proxy Form. VOTING PROCEDURE 1. Voting will be conducted by poll in accordance with Paragraph 8.29A of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad. The Company has appointed Boardroom Share Registrars Sdn Bhd (“ Boardroom ”) as the Poll Administrator to conduct the poll by way of electronic voting (e-Voting) and Asia Securities Sdn Berhad as Independent Scrutineer to verify the poll results. 2. e-Voting for all the resolutions set out in the Notice of AGM will take place concurrently after the relevant questions in respect of these resolutions have been addressed. 3. Members and proxies are required to use one (1) of the following methods to vote remotely: a. Launch Lumi Online Platform by scanning the QR code given to you in the email along with your remote participation User ID and Password; or b. Access to Lumi Online Platform via website URL https:// meeting.boardroomlimited.my For the purpose of this AGM, e-Voting can be carried out by using either personal smart mobile phones, tablets, personal computers or laptops. 4. During the AGM, the Chairman will invite the Poll Administrator to brief on the e-Voting Procedures. The voting session will commence as soon as the Chairman calls for the poll to be opened and shall remain open until such time when the Chairman announces the closure of poll. 5. The Scrutineer will verify the poll result reports upon closing of the poll session by the Chairman. Thereafter, the Chairman will announce and declare whether the resolutions put to vote were successfully carried or otherwise. LODGEMENT OF PROXY FORM 1. If you are unable to attend the AGM via RPEV facilities and wish to appoint the Chairman of the AGM as your proxy to vote on your behalf, please deposit your proxy form at the o&ce of the Poll Administrator, Boardroom at 11 th Floor, Menara Symphony, No. 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan not less than forty-eight (48) hours before the time of holding the AGM, i.e. latest by Saturday, 15 January 2022 at 10.00 a.m. Any alteration to the Form of Proxy must be initialled. 2. Alternatively, the proxy appointment may also be lodged electronically at https://investor.boardroomlimited.com , which is free and available to all individual shareholders, not less than forty-eight (48) hours before the time of holding the AGM, i.e. latest by Saturday, 15 January 2022 at 10.00 a.m. For further information, kindly refer to the "Online Registration Procedure" below. 3. If you wish to participate in the AGM yourself, please do not submit any proxy form for the AGM. You will not be allowed to participate in the AGM together with a proxy appointed by you . REVOCATION OF PROXY 1. If you have submitted your Proxy Form prior to the AGM and subsequently decide to appoint another person or wish to participate in the AGM yourself, please write in to bsr.helpdesk@ boardroomlimited.com to revoke the earlier appointed proxy(ies) at least forty-eight (48) hours before the AGM. On revocation, your proxy(ies) will not be allowed to participate in the AGM. In such event, you should advise your proxy(ies) accordingly. ONLINE REGISTRATION PROCEDURE 1. All shareholders including (i) individual shareholders; (ii) corporate shareholders; (iii) authorised nominees; and (iv) exempt authorised nominees shall use the RPEV facilities to participate and vote remotely at the AGM. You will be able to view a live webcast of the meeting, ask questions and submit your votes in real time whilst the meeting is in progress. 262 Administrative Details for the 60 th Annual General Meeting of Fraser & Neave Holdings Bhd