Fraser & Neave Holdings Bhd Annual Report 2020

239 ANNUAL REPORT 2020 07 additional information Before the day of the AGM (Cont’d.) Procedure Action ii. Submit request for remote participation (User ID and Password) (Note: Registration for remote access will be opened on Monday, 21 December 2020. Please note that the closing time to submit your request is not less than forty-eight (48) hours before the time of holding the AGM, i.e. latest by Sunday, 17 January 2021 at 10.00 a.m.) Individual Members a. Login to https://boardroomlimited.my using your user ID and password. b. Select “VIRTUAL MEETING” from main menu and select the correct Corporate Event “FRASER & NEAVE HOLDINGS BHD FIFTY-NINTH (59 th ) ANNUAL GENERAL MEETING” . c. Read and agree to the Terms & Conditions. d. Enter your CDS Account Number and thereafter submit your request. Corporate Shareholders, Authorised Nominee and Exempt Authorised Nominee a. Write in to [email protected] by providing the name of shareholder, CDS Account Number accompanied with the Certificate of Appointment of Corporate Representative or Form of Proxy (as the case may be) to submit the request. b. Please provide a copy of corporate representative’s MyKad/Identification Card (front and back) or Passport in JPEG or PNG format as well as his/her email address. iii. Email notification a. You will receive notification from Boardroom that your request(s) has been received and is being verified. b. Upon system verification against the Record of Depositories of the AGM as at Monday, 11 January 2021, you will receive an email from Boardroom either approving or rejecting your registration for remote participation. c. If your registration is approved, you will also receive your remote access user ID and password in the same email from Boardroom after the closing date. d. Please note that the closing date and time to submit your request is by Sunday, 17 January 2021 at 10.00 a.m. On the day of the AGM Procedure Action iv. Login to virtual meeting platform a. The virtual meeting portal will be opened for login one (1) hour before the commencement of the AGM at 9.00 a.m. on Tuesday, 19 January 2021, which can be accessed via one of the following methods: • Download the free Lumi AGM application from Apple App Store or Google Play Store; • Launch Lumi AGM by scanning the QR Code provided in the email notification; • Access to Lumi AGM webportal via website at https://web.lumiagm.com b. Insert the Meeting ID number and sign in with the user ID and password provided to you via the email notification in Step (iii) above. v. Participate (Note: Questions submitted online will be moderated before being sent to the Chairman to avoid repetition) a. If you would like to view the live webcast, select the broadcast icon. b. If you would like to ask a question during the AGM, select the messaging icon. c. Type your message within the chat box, once completed click the send button. vi. Voting a. Once the meeting is opened for voting, the polling icon will appear with the resolutions and your voting choices. b. To vote, simply select your voting direction from the options provided. A confirmation message will appear to show your vote has been received. c. To change your vote, simply select another voting direction. d. If you wish to cancel your vote, please press “Cancel”. vii. End of participation a. Upon the announcement by the Chairman on the closure of the AGM, the live webcast will end and the messaging window will be disabled. b. You can now logout from the virtual meeting platform.