Fraser & Neave Holdings Bhd Annual Report 2020

238 FRASER & NEAVE HOLDINGS BHD 196101000155 (4205-V) Administrative Details (Cont’d.) FOR THE 59 TH ANNUAL GENERAL MEETING OF FRASER & NEAVE HOLDINGS BHD STEP 2 e-PROXY LODGEMENT a. Access website https://boardroomlimited.my b. Login with your User ID and Password given above. c. Go to “e-PROXY LODGEMENT” and browse the Meeting List for “FRASER & NEAVE HOLDINGS BHD FIFTY-NINTH (59 th ) ANNUAL GENERAL MEETING” and click “APPLY” . d. Read the terms & conditions and confirm the Declaration. e. Enter your CDS Account Number and indicate the number of securities. f. Appoint your proxy(ies) or the Chairman of the AGM and enter the required particulars for your proxy(ies). g. Indicate your voting instructions – FOR or AGAINST, otherwise your proxy(ies) will decide your votes. h. Review and confirm your proxy(ies) appointment. i. Click submit. 3. If you wish to participate in the AGM yourself, please do not submit any proxy form for the AGM. You will not be allowed to participate in the AGM together with a proxy appointed by you REVOCATION OF PROXY 1. If you have submitted your Proxy Form prior to the AGM and subsequently decide to appoint another person or wish to participate in the AGM yourself, please write in to [email protected] to revoke the earlier appointed proxy(ies) at least forty-eight (48) hours before the AGM. On revocation, your proxy(ies) will not be allowed to participate in the AGM. In such event, you should advise your proxy(ies) accordingly. REMOTE PARTICIPATION AND ELECTRONIC VOTING (“RPEV”) 1. All shareholders including (i) individual shareholders; (ii) corporate shareholders; (iii) authorised nominees; and (iv) exempt authorised nominees shall use the RPEV facilities to participate and vote remotely at the AGM. You will be able to view a live webcast of the meeting, ask questions and submit your votes in real time whilst the meeting is in progress. 2. Kindly note that the quality of the live streaming is highly dependent on the bandwidth and stability of the internet connection of the participants. Therefore, kindly ensure that connectivity for the duration of the meeting is maintained. 3. Kindly follow the steps below to request for your login ID and password and usage of the RPEV facilities: Before the day of the AGM Procedure Action i. Register online with Boardroom Smart Investor Portal (for first time registration only) (Note: If you have already signed up with Boardroom Smart Investor Portal, you are not required to register again. You may proceed to Step (ii) – Submit request for remote participation.) a. Access website https://boardroomlimited.my b. Click <<Login>> and click <<Register>> to sign up as a user. c. Complete the registration and upload a softcopy of your MyKAD/Identification Card (front and back) or Passport in JPEG or PNG format. d. Please enter a valid email address and wait for Boardroom’s email verification. e. Your registration will be verified and approved within one (1) business day and an email notification will be provided.