Fraser & Neave Holdings Bhd Annual Report 2020

237 ANNUAL REPORT 2020 07 additional information MODE OF MEETING 1. As a precautionary measure amid the COVID-19 pandemic and taking into consideration the health and safety of shareholders and all participants, the 59 th Annual General Meeting (“AGM”) of Fraser & Neave Holdings Bhd (“F&NHB”) will be conducted on a fully virtual basis with proceedings of the AGM being streamed live from the broadcast venue on the date and time as set out below: Day, Date and Time of meeting : Tuesday, 19 January 2021 at 10.00 a.m. Broadcast venue : Auditorium, Level 3A Floor Menara Symphony No. 5, Jalan Prof. Khoo Kay Kim Seksyen 13, 46200 Petaling Jaya Selangor Darul Ehsan Malaysia 2. Shareholders will be able to access and participate in the proceedings through Remote Participation and Electronic Voting (“RPEV”) facilities, which will be made available on the online portal of Boardroom Share Registrars Sdn Bhd at https://web.lumiagm.com . 3. The broadcast venue is only meant to facilitate the conduct of the virtual AGM. No shareholder or proxy shall be physically admitted to the broadcast venue on the day of the AGM. ENTITLEMENT TO PARTICIPATE AND VOTE REMOTELY 1. A shareholder whose name appears on the Record of Depositors as at Monday, 11 January 2021 shall be eligible to participate the meeting or appoint proxy(ies) to participate on his/her behalf. 2. If a shareholder is unable to participate at the AGM, he/she may also appoint the Chairman of the meeting as his/her proxy and indicate the voting instructions in the Proxy Form. VOTING PROCEDURE 1. Voting will be conducted by poll in accordance with Paragraph 8.29A of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad. The Company has appointed Boardroom Share Registrars Sdn Bhd (“Boardroom”) as the Poll Administrator to conduct the poll by way of electronic voting (e-Voting) and Asia Securities Sdn Berhad as Independent Scrutineer to verify the poll results. 2. e-Voting for all the resolutions set out in the Notice of AGM will take place concurrently after the relevant questions in respect of these resolutions have been addressed. 3. Members and proxies are required to use one of the following methods to vote remotely: a. Download Lumi AGM App (free of charge) onto your personal voting device prior to the AGM from Apple App Store or Google Play Store; or b. Launch Lumi AGM by scanning the QR code given to you in the email along with your remote participation User ID and Password; or c. Access to Lumi AGM via website URL https://web.lumiagm.com . For the purpose of this AGM, e-Voting can be carried out by using either personal smart mobile phones, tablets, personal computers or laptops. 4. During the AGM, the Chairman will invite the Poll Administrator to brief on the e-Voting housekeeping rules. The voting session will commence as soon as the Chairman calls for the poll to be opened and until such time when the Chairman announces the closure of poll. 5. The Scrutineer will verify the poll result reports upon closing of the poll session by the Chairman. Thereafter, the Chairman will announce and declare whether the resolutions put to vote were successfully carried or otherwise. LODGEMENT OF PROXY FORM 1. If you are unable to attend the AGM via RPEV facilities and wish to appoint the Chairman of the AGM as your proxy to vote on your behalf, please deposit your Proxy Form at the office of the Poll Administrator, Boardroom at 11th Floor, Menara Symphony, No. 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan, Malaysia not less than forty-eight (48) hours before the time of holding the AGM, i.e. latest by Sunday, 17 January 2021 at 10.00 a.m. Any alteration to the Form of Proxy must be initialled. 2. Alternatively, the proxy appointment may also be lodged electronically at https://boardroomlimited.my , which is free and available to all individual shareholders, not less than forty-eight (48) hours before the time of holding the AGM, i.e. latest by Sunday, 17 January 2021 at 10.00 a.m. For further information, kindly refer to the “Electronic Lodgement of Form of Proxy” below: STEP 1 REGISTER ONLINE WITH BOARDROOM SMART INVESTOR PORTAL (FOR FIRST TIME REGISTRATION ONLY) (Note: If you have already signed up with Boardroom Smart Investor Portal, you are not required to register again. You may proceed to Step 2 on eProxy Lodgement.) a. Access website https://boardroomlimited.my b. Click <<Login>> and click <<Register>> to sign up as a user. c. Complete the registration and upload a softcopy of your MyKAD/ Identification Card (front and back) or Passport in JPEG or PNG format. d. Please enter a valid email address and wait for Boardroom's email verification. e. Your registration will be verified and approved within one (1) business day and an email notification will be provided. Administrative Details FOR THE 59 TH ANNUAL GENERAL MEETING OF FRASER & NEAVE HOLDINGS BHD